Below are a series of FAQs which will help explain the tender process in more detail.
Everything we purchase over £25,000 is put out to tender.
There are also additional regulations set out by the EU for higher value tenders.
We have a legal requirement to comply with the European Union (EU) procurement directives which govern the way in which public sector procurement is conducted for contracts above specified thresholds.
The thresholds for 2015 are:
- Services - £164,176
- Supplies - £164,176
- Works - £4,104,394
If your company is interested in tendering for a Progress Housing Group contract, you should lodge an official expression of interest. Details of how to do this will be given in the contract notice of the advert, usually via the www.housingprocurement.com.
Your technical ability to meet our requirements; we will take note of your past performance and experience with contracts of a similar nature.
We may also look for a clear demonstration of commitment to equality opportunities, to the environment and to health and safety. We may ask for references from previous similar contracts
All contractors are encouraged to use Constructionline or CHAS or an equivalent Safety Scheme in Procurement. This allows you to submit all your prequalification data at once for all procurements across common commodities. This saves time and reduces costs.
If you're a small business, we make sure that the procurement process is competitive and transparent so that you're not disadvantaged and precluded from tendering exercises.
You must return the tender by the date given. Any tenders received after the deadline will be returned to the sender and will not be considered.
All tender documents are opened at the same time in order to ensure a fair process.
This is undertaken consistently, without bias and objectively. Tenders are evaluated against a pre-determined set of criteria stated in the original tender
The award criteria vary depending on the type of contract. It may consist of:
- Low total cost
- Adherence to policies and procedures
- Added social value
An evaluation team of stakeholders, which may contain tenants, examine each tender and make recommendations as to which tender is the most economically advantageous.
Under EU Directives suppliers are legally entitled to request feedback on any unsuccessful bids they have made. Within the limits of confidentiality, unsuccessful suppliers can be told which aspects of their bid were strongest, which were weakest and may be advised on how to improve and develop for the future. Being unsuccessful in one bid does not mean you will be unsuccessful in the future. Feedback can be used to help improve any future bids you make.
If you are seeking information regarding a specific contract, please use the contact details provided in the advert/contract notice and tendering details. Alternatively, any questions can be posted on the www.housingprocurement.com where a direct response will be given.
If you are successful and are chosen to supply goods or services to us, these will be bound by our general conditions of contact. You can read a copy of these here.